Step 1: Determine the date(s) and time frame(s) you will need a projector.

Step 2: Look in the calendar (in Outlook under Public Folders | Computer Data Projectors) under the wing, or building room, that you will be in at the time you will need a projector.

Step 3: If the projector is not in use during the time you will need it, simply “open” an appointment by double-clicking on the beginning date(s) you will need it, enter your name in the “subject” field, enter the room(s) you will be using the projector in, and then save the appointment. You are done. You will look on the calendar to see who last had the projector that you will need and where it was; this is where you go to retrieve the data projector for your use.

Step 4: After your calendar “appointment” time has expired leave the projector at that location for the next user to find. You DO NOT have to relocate the projector back to where you got it from except for “permanent” locations which will be explained later.

Step 5: If the projector for that wing is in use during ANY part of the time that you will need it use the calendar to look in an adjacent wing or a wing within that building. Once you have located one within your floor or building follow Step 3.

Step 6: Once your calendar “appointment” time has expired return the data projector back to the wing you borrowed it from, noting on the calendar the room you returned the projector back to.

** IMPORTANT **

The above steps detail the protocol everyone is prompted to use. If you have unique needs from time to time that were not covered, please collaborate with those in your wing, on your floor, in your building to resolve those situations. Any further conflict should be directed to your department heads and school heads. If at that point there is still an issue we will all collaborate and provide a solution.

NOTE A: If you use a projector from a “permanent” location YOU MUST RETURN IT TO THAT LOCATION as soon as your calendar “appointment” time has expired (or as soon as possible). Permanent locations where determined by permanent Smart Board locations and special situation such as the Board Room and F004-Lecture Hall. IF YOU ARE IN A ROOM WITH A “PERMANENT” DATA PROJECTOR you still need to enter the time(s) you will actually be using the projector since they are allowed to float.

NOTE B: If you need to use multiple projectors use the calendars to check availability; once done, contact IS for verification. If your request for multiple projectors extends beyond your building (the building you will be using them in) contact IS for physical verification and set up support once you have checked availability beforehand.

NOTE C: “Permanent” locations can be used (thanks to agreements from faculty involved) but MUST BE RETURNED AS SOON AS POSSIBLE once calendar time(s) has expired.

NOTE D: If a projector is needed outside of the MS and US contact IS for assistance.

NOTE E: Do not overbook a data projector for any one wing or room or building; only the first dated entry can be honored unless arrangements have been made with the involved parties.

TIP 1: On the older Eiki data projectors make sure you change the display resolution to 800 x 600 for a better quality picture in the “display setting” area in Windows, located in the “Control Panel” from the “Start Menu”.

TIP 2: Only calendar entries (or prior arrangement with IS) will get assistance and priority should you need it to insure fairness among to those in our school community following protocol.