September 25, 2003


Present: Sally Butler, Jess Garcia, Heidi Maloy, Eloise Robinson and Louise Romanow (chair). The meeting began at 3:15. Other committee members Andrew Chiaraviglio, Jim Welch, David McAllister, John Miller, KC Parker, advisors Susan Little and Don Berger were unable to attend.
Note: If you see your name highlighted then it’s something you’re to be seeing to.

Review Plans for 2003- 4
¨ Budget: $18,000
Expenses: 0
Anticipated costs:
Planting trees to produce allée $5,000?
Final prep of slope hillside w/ mulch $1-2,000?
Replacing /Moving Zelkovas I hope $0
Outdoor-classroom (w/ landscape) pricing $500-1000?
Community planting day materials
NCDFS plants $50
mulch materials $500?
Producing master landscaping plan $2-3,000?
Furniture and Trash cans as budget permits
¨ Long-Range Plan update - Ann Goodnight met with a number of GC members Sept 4 and we agreed to submit the LR Plan as is to the CA Board October 28 for their approval of the concept and goals of the plan. We shall revise and expand the plan after their initial approval. Don to present?
¨ Fall / winter plantings:
1. Shumard oak (8th grade gift) We agreed that we would not supplement the $300 the class provided so givers can see the size of tree which is available for that cost. Additionally, we want to be careful about setting a precedent of providing additional funds for gift trees. Susan to tag.
2.
Replace 2 Zelkovas, 1 on quad and other along road, use replacements of those lost in SEA courtyard and leave those missing.

Jess to check if ‘free’.
3. Community Planting Days: We have scheduled 2 days for community planting projects. The Environmental Club is also interested in participating. (Thanks, Heidi.) November 8 (rain date November 9) to plant donation of green-and-gold (Chrysogonum) and blue-eyed grass (Sisyrinchium) around the steps on the US slope and January 12 (rain date January 19) to plant seedlings from NC Division of Forest Resources on the slope after it has been prepped and mulched by Myatt. Susan to pursue. Perhaps plant in other selected areas of the campus. Louise to order tree seedlings.
4. Allée trees for behind 1 dugout and along the fire lane, complementing the row of trees already on one side. Species? We would like to consider American chestnuts from the American Chestnut Foundation. Heidi will investigate their possible providing of trees. What size? We’d then provide the planting. Louise to consult Susan.
5. Planter trees for the café planters will be selected and planted w/ maintenance (not GC) funds in the fall. Ideas: curly-leafed ligustrum, something evergreen and dark. Jim to find plants and plant them when planters are rejuvenated in the fall.
¨ MS Pavilion. Louise has called CA architect Louis Cherry to request a preview of the plans for our October 23 meeting. We hope that this area will come w/ furniture and we plan to draw up a plan and will ask the MS what they would like.
¨ Outdoor Classroom. Have planned and priced-out proposed outdoor stone seating area and associated landscaping/plantings near flagpole and request funding for 2004-5. We need a name for this space. Any ideas other than ‘outdoor classroom’?
¨ Furniture
1. Care of present furniture: Jess has an arrangement w/ housekeeping to keep the tables clean, but cleaning of other places students eat (e.g. benches and other tables around the quad) still probably needs attention, including sanding off graffiti, etc. Heidi, Louise, Sally, Eloise, Mitch McGuigan and Delia DeCourcy. Jess to oversee: furniture should be periodically checked for sturdiness and screws tightened and fasteners attached as needed – once a trimester and summer session (4x/y)? Use detention students as often as needed to move furniture back to place (and to look at it while they’re at it to see if any is loose or damaged). (I think starting w/ 1x/2wk is a good frequency.) provide a map of placement.
2. Planning and purchase of furniture, trashcans and planters: SEA area: Sally and Eloise will prepare a list of furniture needs and prices for our next meeting. We will submit this to Don in hopes that the SEA contingency fund can cover the cost. MS Pavilion: Sally and Eloise will propose furnishings once the plan is viewable. Consult the MS.
¨ Leaf Collection: Jess to arrange with Town of Cary in remains of construction lot. Bullard Tree Service will also deliver chips in a row along the far-from-the-opening short end of the lot.
¨ Master Landscape Plan update. ($2-3000?) Andrew will arrange that the club he is advising take aerial photos. Perhaps we can get an NCSU graduate student to ID plants and update the plan and provide it to us in a form we can access and update as necessary at a reduced cost. Louise will contact faculty at NCSU. Our goal: a CA-readable and amendable planting map (interactive??)
¨ Website. Louise is working w/ Brandon Wu, Richard Feindel and Saurabh Aneja of the computer website club to design and put together a GC website.

Dates for future meetings. Somehow we got talking about a November meeting, but there’s October in between, so let’s plan the next meeting for October 23 in the Student Center conference room at 3:15. We’ve also set November 16 for the following meeting, same place.

Louise Romanow
9/26/03