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Present: Don Berger (Chair), Bill Coulthart, Jon Powell, Matthew Gardzina, Eric Grush, Catherine Miller, John Miller, Duncan Anderson, Michael Paesler, Jeff Kenney, Brad Vaughn, Souvik Chatterjee, Lynsey Harrington, Dave Modlin

1. John Miller, Catherine Miller and Don Berger will develop a draft of a questionnaire that will ask all major programmatic areas of the school to identify its space and facility needs for the next five years. Possible items for the questionnaire include:

• Are current facilities adequate for programmatic excellence?
• If you would like to enhance your program, would you need additional space and facilities?
• How is the general appearance of your area right now? How could it be better?
• Dream about the ideal space and facility for your area. How would it look different than it looks now?
• How do you feel constricted now by your present space and facility?
• Would facilities off campus enhance your program?
• How soon do you need enhanced space of facility? Identify whether each need is short term (within a year), medium term (one to three years), or long term (approximately five years).
• Estimate the costs range associated with these needs.
  • Under $10,000
  • $10,000 to $20,000
  • $20,000 to $50,000
  • $50,000 to $100,000
  • $100, 000 to $1 million
  • $1 million or more

2. Areas that will identify space and facility needs:
Upper School, Middle School, Athletics, Fine and Performing Arts, Information Services, Facilities, Students, General Administrative

3. Process:

• At the next committee meeting we will review the questionnaire draft, which will be sent to the committee prior to the meeting. We will revise the questionnaire and send to the areas listed above.
• Each area will be given a specified amount of time to complete the questionnaire and return it to the committee. Each area will also be asked to present their questionnaire to the committee and then answer questions. The questionnaire due date and presentation date for each area will be decided at our next committee meeting. The committee needs to have its work completed by early May to present its recommendations to the Board of Directors at its Spring, 2000 meeting.
• Proposed: four areas will present at an early March meeting and four areas at an early April meeting. The committee will convene in late April and then in early May to establish priorities and draft the Campus Master Plan.
• At some point during the latter stage of this process, the committee's work will be available to the community for general input and questions.
• The Campus Master Plan is presented to the Board of Directors.

4. Next Meeting: Tuesday, December 7, 3:30 to 5:30 p.m. in the Board Room. The first part of this meeting we will review the questionnaire. The second part of the meeting will be a tour of the campus. Dave Modlin will print 3 sets of campus blue prints and maps for the committee to use during its work.