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Present: Don Berger (Chair), Michael Paesler, Duncan Anderson, Lyndsey Harrington, Matthew Gardzina, Catherine Miller, Eric Grush, Brad Vaughn, Souvik Chatterjee, Bill Coulthart, Dave Modlin, Jeff Kenney

1. The committee members reviewed the Campus Master Plan Survey. Suggestions for the survey:
   • Don Berger is to write a letter to go along with the survey explaining the survey and giving a timeline of the committee’s meetings and survey deadlines. It was also suggested that Don ask Parents to get input from their students when filling out the survey.
   • Question 4. The library should be included in the question regarding the Administration Building.
   • Question 2. Regarding physical improvements to current space, add "or play sports" to the question.
   • Add a question 8 for "Other Comments/Suggestions".
   • Make the questionnaire one-sided for ease in breaking up the questions and distributing the data for compilation.
   • Note on surveys "Parent Survey", "Student Survey", and "Employee Survey".
2. It was decided that in order to get the best response from parents, the questionnaires should be mailed out to all parents with self- addressed envelopes. The survey will also be e-mailed to all parents, students, and employees if they prefer to answer electronically.
3. Lyndsey Harrington and Souvik Chatterjee will head up getting the students to respond to the surveys. One will be responsible for the Middle School and the other will be responsible for the Upper School. They will work with the student council officers to promote response.
4. Matthew Gardzina will be the faculty volunteer to coordinate their responses. Division/Department Surveys will be sent to all major divisions and Faculty Chairs.
5. Duncan Anderson and Jeff Kenney will be the parent
6. Timetable of events and future meetings:
   • February 28, 2000 – Have Parent Survey returned.
   • March 7, 2000 – Next meeting to review initial information and determine allocation of time needed by volunteer coordinators for presentation of survey to committee.
   • March 10, 2000 – Division/Department Surveys to be returned. (This would give faculty the first week of the break to discuss needs with colleagues.)
   • March 27 and 28, 2000 – Committee meeting dates to hear presentations regarding survey results.
   • April 10, 2000 – Meeting to establish priorities and fine tune review findings.
   • May 9, 2000 – Public Forum at the Parent’s Alliance Meeting regarding Committees findings.
   • May 16, 2000 – Meeting to finalize report before presenting to the Board of Directors.
   • May 23, 2000 – Presentation at the Board of Directors Meeting