In the Spring of 2001 the Campus Master Plan Committee met three times to review progress on the plan and do its annual update of priorities. The Committee solicited an updated needs assessment from

Marti Jenkins, Head of Middle School
Chuck Burdick, Head of Upper School
David Modlin, Director of Facilities
Bill Coulthart, Director of Athletics
Michael Hayes, Fine and Performing Arts Chair
Bill McKeown, Director of Information Services
Don Berger, Head of School (representing general administration)

The CMP reviewed the needs assessments and then discussed them individually with each person at their May 7^th meeting. The CMP then met on May15 to revise its priorities for facilities improvement and upgrade. The results will be sent to the Board of Directors for response, amendment, and approval.

The following items were presented for consideration by the aforementioned staff:

• Additional Parking (general)
• Greenhouse (general)
• Business Office Workroom (general)
• Larger Lockers in Upper School and SEA (upper school)
• Teacher Workroom/Quiet Space (upper school)
• Four Additional Middle School Classrooms (middle school)
• Baseball Field Dugouts (athletics)
• Additional Athletic Fields (athletics)
• Track and Field Outdoor Storage (athletics)
• Band Room Acoustical Treatment (fine and performing arts)
• Large Music Group Rehearsal Room (fine and performing arts)
• Classroom in Library for Related Instruction (information services)

Priorities:

1. Additional Athletic Field Space: We have become overly dependent upon SAS for access, scheduling, and maintenance of our softball and soccer, lacrosse and field hockey fields. SAS’s own needs restricts our use. Even with current SAS fields, we overuse our stadium field and rely on the school entrance field, which may not be available in the future due to the Cary Parkway Extension. Fields we would like to see added: one softball field, two soccer fields, one lacrosse/field hockey field, one multipurpose field, six tennis courts.

Recommendation: Ask SAS to donate to Cary Academy the land across from the school on Reedy Creek Church Road. Have an expert in landscaping athletic fields provide drawings and cost estimates for the property to be developed as needed.

2. Band Room Acoustical Treatment: Improved acoustics will enable the students and the teacher to hear themselves well enough to better improve playing. (Note: this need has been budgeted for out of 2001-02 Capital at a cost of $6,000. Work completed 8/13/01)

Recommendation: None needed.

3. Business Office Workroom: Currently most of the items normally in a workroom – copier, files, work table, supplies cabinet, forms shelf – are located in the Business Office hallway.

Recommendation: When the Fine and Performing Arts Extension is completed, this will enable us to move the middle school fine arts room to the Fine and Performing Arts Building, thereby freeing up an additional middle school classroom. This room will be converted to a science lab/math classroom, which will in turn enable us to move the middle school classes being taught in the room adjacent to the business office. This room can then be renovated at an estimated cost of $2,500 into a work room and an additional office.

4. Track and Field Outdoor Storage: Condition of track equipment is deteriorating quickly because we are unable to store it out of the elements.

Recommendation: Purchase a second storage shed at a cost of $15,000.

Rationale for Requests Determined to be Non-priorities:

1. The Committee is requesting more information to clarify and/or justify the following items:
• Teacher Workroom/Quiet Space
• Four Additional Middle School Classrooms
• Greenhouse
2. Baseball Field Dugouts: Given current spending on athletics, the relative importance of this item, and budgetary constraints, the committee is not recommending the school spend the estimated $35,000 on this item.
3. Additional Parking: The committee believes present parking is sufficient for almost all of school’s needs.
4. Larger Lockers in Upper School and SEA: There remains some uncertainty as to the interest in this item and the upper school will decide if it wants these lockers when the SEA is built and then submit a request for funding either to this committee or in its annual capital budget requests.
5. Large Music Group Rehearsal Room: Once the SEA is built -- thereby allowing for wrestling to move to the SEA, dance to the renovated wrestling room, and strings to the renovated dance studio – the instrumental music program should experience working together in the renovated area and take a year to re-evaluate the need for a larger room.
6. Classroom in Library for Related Instruction: For now, some related instruction can be done in regular classrooms in the middle and upper school. When the SEA is completed, German may move there thus creating an open classroom very close to the library that could fulfill this purpose.